MURADIM TEXTILE INDUSTRY AND TRADE INC. PROTECTION AND PROCESSING OF PERSONAL DATA EMPLOYEE INFORMATION TEXT
Muradim Textile Industry and Trade Inc.. We have prepared this Disclosure Statement to explain to you, our employees, which personal data we ("Company") will be processed and for what purposes. Under all circumstances, we will process your personal data as specified below;
- In accordance with the law and the rules of honesty,
- By maintaining the accuracy of the personal data you share and the most up-to-date version as you have informed us,
- For specific, clear and lawful purposes,
- In a way that is relevant, limited and proportionate to the purpose for which they will be processed,
- We will store and process your data for the period stipulated in the relevant legislation or necessary for the purpose for which they are processed,
- We hereby inform you that, under the conditions stipulated by the KVKK, your personal data may be transferred, assigned, classified, and processed in other ways listed in the KVKK, to domestic or foreign third parties.
YOUR PROCESSED PERSONAL DATA
We may process personal data provided to us by employees. For example, the personal data that may be processed is as follows:
Personal Data Regarding Employees
Our company may process personal data related to employees in accordance with the purposes and processing conditions specified in this text. The personal data subject to processing is as follows:
Identity Data: Name, surname, mother-father's name, date of birth, Turkish identity number, gender, marital status, identity card serial number, nationality information, passport information, position and title information, vehicle license plate family relatives information.
Contact Data: Telephone number, e-mail address, address information, internal company contact information (company telephone number, extension telephone number, corporate e-mail address, registered e-mail address).
Financial Data: Bank IBAN number, payrolls, files and debt information regarding enforcement proceedings.
Physical Space Security Information: Camera images.
Legal Transaction Data: Information in correspondence with judicial authorities, information in the case file, etc.
Professional Experience Data: Educational status, in-service training information, certificate and diploma information, language information, courses attended, education and skills, work experience, transcript information.
Visual and Audio Data: Photographs and camera recordings of real persons.
Location Data: Location information of the location.
Transaction Information Data: IP address information, website login and logout records,
Personnel Data: Payroll information, disciplinary investigations, employment records, resume information, insurance information, leave and return dates, military service status information, department and unit.
Risk Management Data: Information processed to manage commercial, technical, and administrative risks. (Work hours tracked with card and password)
Criminal Conviction and Security Measures Data: Information on criminal convictions, information on security measures.
Health Data: Health report, blood type, personal health information, health and maternity leave documents, disability information, device and prosthesis information used.
Other: Signature,
COLLECTION METHOD AND LEGAL REASON OF YOUR PERSONAL DATA
As an employer, we collect your personal data, which we request personally from you, through your job application or other employment platforms, or which you choose to share with us during your job application, or in your CV or other texts you share regarding your application, in order to fulfill our legal obligations, to fulfill the employment contract between us, for reasons stipulated by law and for the Company's legitimate interests, by means of your physical or electronic transmission to us and by recording information accessible to third parties on Company computer programs, applications and servers or on the internet that are open to the use of more than one person.
In accordance with the Company's legal obligation and legitimate interest to ensure workplace safety, we collect data through cameras placed in the workplace building.
We collect data through legal documents and notifications sent to us in order to fulfill our legal obligations.
Within the scope of Occupational Health and Safety; We collect your health data in order to fulfill our legal obligations and as required by law.
PURPOSES OF PROCESSING YOUR PERSONAL DATA
Your personal data may be processed by the Company for similar purposes and reasons, such as, but not limited to, the purposes and legal reasons specified below.
- Execution of Emergency Management Processes
- Execution of Information Security Processes
- Fulfillment of Employment Contract and Legislative Obligations for Employees
- Carrying out information security processes and communication and assignment processes between affiliates and subsidiaries for the purposes of ensuring the security of data controller operations.
- Conducting Training Activities
- Carrying out activities in accordance with legislation
- Execution of Finance and Accounting Affairs
- Execution of Assignment Processes
- Monitoring and Execution of Legal Affairs
- Planning Human Resources Processes
- Conduct/Supervision of Business Activities
- Conducting Occupational Health / Safety Activities
- Carrying out Business Continuity Activities
- Execution of Risk Management Processes
- Carrying out storage and archive activities
- Execution of Contract Processes
- Ensuring the Security of Movable Goods and Resources
- Ensuring the Security of Data Controller Operations
- Carrying out management activities
- Providing Information to Authorized Persons, Institutions and Organizations
- Fulfilling the purpose required for the performance of the employment contract, in particular;
- Approval of employees' leave, viewing of remaining leave, making leave arrangements
- Carrying out the termination procedures of employees,
- Ensuring the execution of payroll transactions,
- Making salary payments to employees,
- In order to fulfill the requirements within the scope of the Labor Law, the Occupational Health and Safety Law, the Social Security Law and relevant legislation, as well as other laws and legislation, in particular;
- Creation of personnel files,
- Providing information on SGK notifications, İŞKUR notifications, police station notifications, incentives and legal obligations,
- Ensuring the opening of a compulsory individual retirement insurance account,
- Making payments regarding employee wage garnishment deductions in enforcement files,
- Making legal notifications of work accidents,
- Carrying out occupational health and safety procedures,
- To comply with other information storage, reporting and notification obligations stipulated by legislation, relevant regulatory bodies and other authorities,
- Execution of court decisions,
- In order to ensure security within the company, especially; ensuring workplace security, ensuring the entry and exit of employees to the building where the company headquarters is located,
- In particular, due to the necessity arising from the performance of customer contracts;
- Making the distinction between right and wrong in customer complaints, increasing customer satisfaction, understanding customer needs and ensuring the improvement of customer-related processes,
- Evaluating customer service quality and providing training to employees,
- For the purposes of managing the company, running the business, and implementing company policies, in particular;
- Making expense payments to employees,
- NETSIM, Creating an employee page by entering employee data into the accounting program and updating existing data,
- Ensuring communication with employees,
- Confirmation that the employee who is assigned or given a vehicle to use is qualified to drive and has not lost his/her license for any reason,
- Providing vehicles to employees and arranging parking spaces,
- Providing business card printing,
- Ensuring that packages arriving via cargo and courier are delivered to the relevant employee,
- Providing service organization,
- Providing travel organization,
- Creating the employee's work email address by entering employee data into Outlook,
- Ensuring control of employees' entry and exit from work,
- Planning training, reporting training, preparing training certificates, tracking employees who participated in training, and monitoring the development processes of employees as a result of the training they received.
Your personal data will be kept for the maximum period specified in the relevant legislation or necessary for the purpose for which they are processed and, in any case, for the duration of the legal limitation periods.
SHARING YOUR PERSONAL DATA WITH THIRD PARTIES DOMESTIC
For your security and to enable our Company to fulfill its legal obligations, your personal data may be shared with relevant institutions or organizations, including but not limited to the Personal Data Protection Authority, Ministry of Finance, Ministry of Customs and Trade, Ministry of Labor and Social Security, Turkish Employment Agency (İş-Kur), and public legal entities such as the Information Technologies and Communication Authority, to the extent permitted and required by the Labor Law, the Occupational Health and Safety Law, the Social Security and General Health Insurance Law, the Law on Regulation of Publications Made on the Internet and Combating Crimes Committed through Such Publications, the Turkish Commercial Code, the Personal Data Protection Law No. 6698, the Identity Notification Law, and other legislative provisions, including but not limited to these. For example, employee personal data is shared with the Social Security Institution for the payment of employee and employer premiums.
Additionally, your personal data;
- Fulfilling the purpose required for the performance of the employment contract, in particular;
- In order to carry out payroll transactions and update relevant data. NETSIM, We can process it in the accounting program. This data is stored in the application's own data storage environment.
- In order to fulfill the requirements within the scope of the Labor Law, the Occupational Health and Safety Law, the Social Security Law and relevant legislation, as well as other laws and legislation, in particular;
- We can transfer payroll information to company auditors so that they can carry out their audit activities.
- In order to ensure security within the company, in particular;
- To control entrances and exits for workplace safety purposes
- In particular, to fulfill our legal obligations;
- In order to exercise our right of defense, we are obliged to fulfill legal requests such as court orders or requests for evidence, provided that they are in accordance with the law and procedure, and to our lawyers.
We can share it with relevant institutions.
- For the purposes of managing the company, running the business, and implementing company policies, in particular;
- We may transfer your personal data to the companies we are affiliated with or work in partnership with in order to ensure our internal operations.
- Your personal data is required for reasons such as transportation, vehicle supply, business card printing, parking registration, etc.
can be transferred to the company we work with on the relevant subject.
SHARING YOUR PERSONAL DATA WITH THIRD PARTIES ABROAD
In accordance with the performance of the Employment Contract, your personal data may be shared with third parties abroad for the purpose of providing communication during international trips, participating in fairs, ensuring travel organization, and creating the employee's business e-mail address by entering employee data into Outlook.
YOUR RIGHTS
Pursuant to Article 11 of the KVKK, you have the right to learn whether the Company processes personal data about you, if so, to request information about your personal data, to learn the purpose of processing your personal data and whether they are used in accordance with their purpose, to learn whether personal data is transferred domestically or abroad and to whom they are transferred, provided that you provide us with proof of your identity.
You may request the Company to destroy (delete, destroy, or anonymize) your personal data under the conditions stipulated in Article 7 of the Personal Data Protection Law. You may also request that third parties to whom the data has been transferred or to whom it may be transferred be informed of your destruction request. However, we will evaluate your destruction request and determine the appropriate method based on the specific circumstances of the case. In this context, you may always request information from us explaining why we have chosen the destruction method we have chosen.
If you suffer damage due to the unlawful processing of your personal data, you may request compensation for the damage.
Depending on the nature of your application, your requests will be resolved free of charge within thirty days at the latest. However, if the process requires additional costs for the Company, the Personal Data Protection Board may charge a fee as set forth in the Communiqué on the Procedures and Principles for Applications to the Data Controller.
You can submit your application regarding the processing of your personal data by filling out the application form available on the Company's website or in writing and signed, provided that you comply with the conditions in Article 5 of the Communiqué on the Procedures and Principles of Application to the Data Controller.
DATA CONTROLLER CONTACT INFORMATION
MURADIM TEXTILE INDUSTRY AND TRADE INC.
Central Registry Number: 0624000156900014
E-mail: [email protected]
KEP Address: [email protected]
Address: Topçular District Hacı Eşref Street No: 16/5- EYÜPSULTAN/İSTANBUL
NOTIFICATION RECEIVER:
Name Surname: Date: Signature:
